INSTRUMENTATION SECTION

About the Instrumentation Section

The Instrumentation Section of the Department of Electrical Engineering specializes in the repair of equipment for the University. The staff are trained to inspect, identify, and repair defects and restore the equipment to their proper working condition. In the future, a Calibration Center will be included as additional function of the unit.

PROCESS FLOW FOR INCOMING PRE-REPAIR INSPECTION
REPORT OF ITEM/EQUIPMENT

ATTACHMENTS:

• THREE(3) COPIES OF FORM (SIGNED BY END USER, HEAD OF OFFICE AND CHIEF, SPMO)
• COPY OF PAR / ARE / MRR

1. Pre-Repair inspection report form with attached Property Acknowledgement Receipt (PAR) is received and checked by Administrative Assistant.
2. Schedules and forward the Pre-Repair Inspection Report form to available technician for inspection and recommendation.
3. Technicians inform the end user where to:

a) Leave or Bring item for repair at the station or
b) Recommends materials needed for repair.

4. Technician signs the Pre-Repair Inspection Report and must be fully accomplished with recommendations / remarks.
5. Pre-Repair Inspection Report is then forwarded to the main office for the DEE Chair’s signature and approval.
6. After the DEE Chair’s signature, the Inspection Report is returned to the Instrumentation Section and gets a copy for the office.
7. Administrative Assistant informs the end user of the billing statement from the Instrumentation Section and advises end user to pay the diagnosis fee of Pre-Repair Inspection at the Cashier’s Office or process payment thru DV (Disbursement Voucher).
8. End user gives receipt to the Instrumentation Section.
9. Release of Accomplished Pre-Repair Inspection Report.

PROCESS FLOW FOR INCOMING POST-REPAIR INSPECTION
REPORT OF ITEM/EQUIPMENT

ATTACHMENTS:

• THREE(3) COPIES OF FORM (WITH ACCOMPLISHED APPROVED PRE-REPAIR INSPECTION FORM)
• APPROVED PURCHASE REQUEST
• APPROVED PURCHASE ORDER
• SALES INVOICE OFFICIAL / OFFICIAL RECIEPT
• WASTE MATERIAL REPORT
• DISBURSEMENT VOUCHER
• JUSTIFICATION LETTER (IF NO APPROVED PRE-REPAIR INSPECTION REPORT FROM THE INSTRUMENTATION SECTION)

1. Post-Repair Inspection Report form is received and checked by Administrative Assistant with the attachments listed above before given to technicians.
2. Administrative Assistant checks schedule for assigned technician to inspect the item / equipment.
3. Technicians inspect and inform end user regarding the item of equipment before signing the form.
4. The Form is returned to the unit for the DEE Chair’s signature and approval.
5. After the DEE Chair’s approval and signature, it is then ready to be received by the end user.
6. End user receives the form and Administrative Assistant gets one (1) copy for the office.