1. The student organization must be able to provide documents to prove that they are registered and duly recognized by the Office of the Vice Chancellor for Student Affairs through the OSAM System.
2. A request letter, signed and approved by the Senior Adviser of the student organization, together with the pre-assessment form, must be submitted for the approval of the EE Auditorium’s unit head/building administrator, i.e., Chair of the Department of Electrical Engineering (DEE).
a. The letter should be sent to the department email account, at least two weeks (14 days) before the activity/event with the following email subject: EE Auditorium Request: [Organization’s Name] (example: EE Auditorium Request: Music Club)
b. It must be indicated in the letter that the student organization will be held accountable for any damages to the property that the activity/event may cause.
c. The student organization shall be notified via email once the request letter has already been approved.
3. Payment should be made to the Cashier’s Office immediately after processing the activity permit through the OSAM System. The payment details and rental fees can be found at the bottom of this page.
4. A clear copy of the approved activity permit and official receipt of payment should be sent to the department email at least one week (7 days) before the activity/event using the same email thread stated in item 2.a.
5. Once the student organization has already provided the official receipt within the time frame allotted, the reservation is already considered final. Cancellation of bookings or reservations is non-refundable.
6. For concerns and queries, please feel free to contact [email protected].

Failure to submit the requirements automatically cancels the reservation of the student organization unless a request for an extension is made.

1. A request letter, together with the pre-assessment form, should be sent to the department email account, at least two weeks (14 days) before the activity/event with the following email subject: EE Auditorium Request: [Name of Requester/Unit] (example: EE Auditorium Request: CEAT DEE)
2. It must be indicated in the letter that the activity/event organizer/s will be held accountable for any damages to the property that the activity/event may cause.
3. They will be notified via email once the request letter has already been approved. Once approved, the reservation will already be pencil-booked through the calendar found on the DEE website.
4. Payment should be made to the Cashier’s Office immediately after the approval of the request letter. The payment details and rental fees can be found at the bottom of this page.
5. A clear copy of the official receipt of payment should be sent to the department email at least one week (7 days) before the activity/event using the same email thread stated in item 1.
6. Once the event organizer/s has/have already provided the official receipt within the time frame allotted, the reservation is already considered final. Cancellation of bookings or reservations is non-refundable.
7. For concerns and queries, please feel free to contact [email protected].

Failure to submit the requirements automatically cancels the reservation of the event organizers unless a request for an extension is made.

(This is to ensure that a fine will not be enforced and that you will not be banned from using the facility and equipment again in the future)

Disclaimer: The Department of Electrical Engineering will take appropriate action against organizers/users who will not strictly abide by the rules and regulations on the use of the facility and the equipment. Thus, the organizers/users must inform all of the participants of the guidelines and proper decorum inside the auditorium. IGNORANCE, OR SIMPLY NOT BEING AWARE OF THE GUIDELINES IS NOT A VALID EXCUSE. Organizers/users will be asked to pay for the damages inside the facility and equipment that may be brought about by improper use or non-conformance to the rules stated herein. Moreover, organizers/users who do not comply with all the guidelines will NOT be allowed to use the facility and equipment again in their future activities.

• Organizers/users must ensure proper egress and disposal of used props and garbage after the activity/event. Failure to do so may be grounds for blacklisting of the organization/users, banning them from future use of the EE Auditorium.
• Standing and sitting on top of the tables and chairs inside the auditorium is strictly prohibited.
• Vandalism, or posting of any kind on the auditorium walls, tables, chairs, carpet, stage, and equipment is strictly prohibited.
• Eating and drinking beverages are not allowed inside the auditorium. Only water is allowed to be brought in and consumed inside.
• Cleanliness and orderliness should be observed at all times.
• Belongings left behind shall be in the custody and property of the DEE unless otherwise proven and claimed by the rightful owner. The claiming period is only up to one week (7 days) after the scheduled event of the organizers/users.
• Only the technician or the building administrator has the authority to modify the lighting, air conditioning system, and equipment inside the auditorium. Participants should coordinate with them should there be a request to make changes to the settings.
• The organizers/users must ensure that all participants of the activity/head wipe and shake off their shoes on the rug provided by the DEE upon entering the auditorium, regardless of weather conditions.
• In the event that there is rain, shoe covers will be provided by the technician/utility workers wherein the participants must strictly wear.
• Wet umbrellas must be left outside the auditorium.
• Smoking is strictly prohibited inside the auditorium and the Dante B. de Padua Hall premises.
• No pets allowed inside the auditorium.
• All events should include services of one technician and two utility workers, thus, corresponding dues outside office hours, i.e. 8am-5pm, should be paid.